Working in 50 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively by increasing and diversifying its income sources and working in partnerships and alliances with others.
In Plan Guinea, these programs involve a large capacity development element in a context of limited infrastructure and shortage of highly skilled labor.
A full time Country Finance Manager is required for 01 year renewal to implement the Plan Guinea financial action plan and solidify the financial processes and systems in the Country Office and Program Units to enable Guinea to deliver on its program strategy and accountabilities to children, communities and donors.
DIMENSIONS OF ROLE:
The role of the Country Finance Manager shall be a busy post requiring lots of energy, creativity and influence, suited to a skilled and experienced hands-on individual with experience of finance management in a high pressure environment. The incumbent shall play a multiple role by:
Oversight and development of an excellent and high performing finance team within the country
• Recruiting, developing and retaining finance staff from the local labour market
• Establishing and implementing development and training plans for all finance staff
• Leading regular meetings of finance team members including those at the Program Units.
• Ensuring performance management of all finance staff occurs in line with the global standard
Grants financial reporting and record keeping are thorough, well maintained and accurate
• Establish grants budgets which reflect a full cost recovery of staff costs and support services
• Accurate maintenance of grants expenditure records including supporting documentation which is approved by the appropriate authority
• Review of financial reporting prepared for submission to donors to ensure it is accurate and on time
• Maintaining close monitoring of advances to partners, expenditure reporting by partners and complete supporting documentation
• Help update the Indicative Grant funding at least every quarter
Plan Guinea management and teams are supported by effective financial services, financial information and advice
• Lead the preparation of funding requests and communicating of other business plans to the regional office
• Report program unit and country office results against budget, other key financial measures to the Country Management Team including advising on issues highlighted by the financials and recommendations to address these
• Support payroll, regulatory returns and tax compliance as required
• Provide efficient purchasing and payment services and support to Plan Guinea Conakry operations.
• Ensure financial due diligence of partners is completed as part of partner assessment processes
Budgeting and planning is based on excellent and timely financial data
• Organise and control the annual budget and quarterly reforecasting processes including communicating instructions, meeting deadlines
• Consolidate and review country operational budgets
Financial reporting and cash management is accurate and compliant with established policies and procedures
• Manage the general ledger and cash management processes including cash forecasting
• Prepare flow charts for key financial processes
• Develop and Implement the Operations Manual in Plan Guinea
• Updating of the financial authorisation matrix and obtain the approval of the Country Director at least annually and more frequently if required
• Ensure finance related audit actions are implemented and alternative actions taken as required to address weaknesses in financial controls and procedures identified in finance and other forms of audit reports
Knowledge and experience:
• Professional Financial/Accounting qualification ( Master or equivalent)
• Knowledge of the sector and the financial management issues specific to it an advantage
• Knowledge of International Financial Reporting Standards, Control standards and the reporting requirements of major international grant donors
• Proven effective management skills leading teams across several sites and operating in a multi-cultural and matrix management structure
• Excellent proven financial analytical skills
• Ability to demonstrate and foster in team members a strong commitment to meeting the needs of other employees and managers for financial services
• Good written and spoken English is an advantage.
• Proficient in Microsoft office packages and with Plan’s Corporate systems
Please forward all applications to Recrutement.Guinea@plan-international.org
Your application should include:-
• A covering letter
• A comprehensive CV
• The copies of certificates from previous employers
The closing date for applications is 30th June 2015.
Only shortlisted candidates will be contacted.
Plan is an equal opportunities employer, committed to the protection of children and gender equity and our recruitment procedure reflect this.